Purchasing is increasingly viewed as a core competency of any company due to the impact it can have on the bottom line. E-Max’s purchasing module will streamline your purchasing operation, enabling faster, more transparent and standardised decisions, whilst reducing errors and duplication.

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Strengthen your buying position

 Inefficient purchasing is just one sign that your company is ready for an ERP system so give your purchasing team a real advantage with E-Max ERP’s purchasing power. In conjunction with the rest of the system, our purchasing software can help your team minimise the cash tied up in inventory yet still maintain the flow of items to produce the required output. With the ability to bulk order supplies across multiple jobs, more cost efficiencies are realised, giving you that extra element of competiveness. Requisitions are raised automatically by the system once orders are released, ensuring no elements of a job are forgotten.

 At the press of a button, late items can be identified. It’s simple to analyse supplier performance and review both purchase commitments and purchase accruals so there’s no nasty cash flow surprises. And with our straightforward reports, you can make sure your warehouse team are prepared when to expect all the key items being delivered within the next week. You can even use the system to raise purchase enquiries to gather prices from suppliers or source scarce or difficult to find material.


  • Greater efficiency in purchase process

  • Reduce cash tied up in inventory

  • Cost savings through better buying decisions

  • Full visibility of current and historical company purchases

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  • Full visualisation of requirements and forecasts

  • Purchase requirements displayed for both required and safety stock

  • Raise purchase orders (PO) with a single click

  • Specify any test requirements on the PO

  • Specific requirements can be specified on the PO, such as the chemical composition of particular materials, hardness or tensile, with accepted tolerances for each

  • Comprehensive supplier management – logs all supplier details, including supplier approval process, contact information and credit limits

  • Supplier approvals and vendor rating

  • Multi level approvals can be set for purchase approvals, value and quantity

  • Easily raise one purchase enquiry to multiple suppliers in one simple step

  • Record all incoming quotes

  • Simple to select and raise purchase order for best price and/or lead time

  • Full purchase history for all items

  • Auto-raise and email purchase orders for key items so stock levels are maintained

  • Store all supplier price lists, including quantity break prices and lead times

  • Each item can have multiple suppliers, with full details stored against each supplier, including minimum order quantity, delivery charges, supplier item code, buyer barcodes and description

  • Reconciles purchase invoice with quantity delivered and purchase order

  • Flags late purchases and cascades to all relevant departments, allowing decisions to be made based on new delivery date

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  • Supplier performance

  • Purchase expediting for every purchase order

  • Stock usage reports

  • Purchase commitments and accruals

Check out the rest of our product range

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ERP Shop Floor Data Collection SFDC icon
CRM & Quotations
Sales Order Processing
Quality (QMS)
Warehouse Management (WMS)
Production Control (MRP)
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E-Max Systems
The Technology Centre
James Watt Avenue
Scottish Enterprise Technology Park
G75 0QD
Tel : 0808 109 2035

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